Terms and Conditions

2. Administrative and Legal Notice

These Terms of Use represent operational rules for hospital inventory and supply chain activities. Institutional policies, hospital executive directives, and applicable Philippine laws (including Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012, and Republic Act No. 10175, otherwise known as the Cybercrime Prevention Act of 2012) supersede any software terms.

Sections containing bracketed placeholders must be reviewed and formally authorized by Hospital Management / Institutional Legal Counsel. No individual hospital user may alter, waive, or create unilateral exceptions to these terms.

3. Authorized Access & Credential Responsibility

HIMS is an internal hospital operations platform restricted exclusively to authenticated, authorized personnel of Dr. Jose N. Rodriguez Memorial Hospital and Sanitarium (DJNRMHS). Every authorized user is subject to strict credential custody standards:

4. Role-Based Authorization & Least Privilege

Access to specific features (such as stock adjustments, batch receipts, purchase approvals, or user management) is strictly bounded by the assigned User Role under the Principle of Least Privilege:

Attempting to bypass role boundaries, access unauthorized modules, or tamper with security checks violates institutional governance policy and the Cybercrime Prevention Act of 2012 (Republic Act No. 10175).

5. Data Accuracy & Supply Chain Accountability

Because HIMS manages vital medical commodities, emergency pharmaceuticals, and surgical supplies, accurate record-keeping directly impacts patient care and public safety:

6. System Monitoring & Audit Logging Notice

Users are explicitly advised that all system activities within HIMS are actively monitored, recorded, and attributable:

• Immutable Audit Trail: An append-only audit trail records the identity of the actor, employee ID number, exact action taken, target record, old and new values, client IP address, device and browser context, approximate location, and timestamp.
• Evidence Preservation: Audit logs are preserved permanently for administrative accountability, forensic fraud investigation, and statutory oversight.
• No Expectation of Privacy: No expectation of personal privacy exists with respect to operational or inventory transactions conducted within the hospital inventory system.

7. Account Lifecycle & Offboarding

Upon a change of clinical role, inter-departmental transfer, resignation, retirement, or termination of employment:

• Access Termination: System accounts are immediately deactivated by hospital administrators to prevent unauthorized access.
• Preservation of Chain-of-Custody: Historical inventory records, transaction ledgers, and electronic signatures naming the employee as author or custodian are permanently retained to preserve clinical traceability and audit integrity.

8. Operational Nature & No Consumer Transactions

HIMS is strictly an enterprise institutional management platform. It does not provide consumer retail sales, customer subscriptions, or public payment processing services. Provisions of the Consumer Act of the Philippines (Republic Act No. 7394) concerning commercial consumer transactions, refunds, and warranties do not apply to the internal operational functions of this hospital platform.

9. Institutional Governance & Administration Contact

For inquiries regarding access permissions, credential resets, account provisioning, or policy interpretation, official communications should be directed to: